Methodologhy for managing and assessing the impact of scientific events, through an academic lens

Abstract

Scientific events are essential for the dissemination of knowledge, collaboration, and innovation. However, their impact assessment is often superficial, limited to logistical and participation aspects, without adequately addressing their academic and scientific value. This article critically analyzes the management and evaluation of the impact of these events from a rigorous academic perspective. The main objective is to determine methodological guidelines for developing a practical and effective tool for scientific event organizers, researchers, and professionals interested in the evaluation and continuous improvement of the quality of scientific events from an academic perspective. Theoretical methods, such as historical-logical and analysis-synthesis, and empirical methods, such as participant observation, interviews with managers and participants, and documentary analysis, were employed. Experts in scientific management were also consulted. A system of indicators for evaluating impact is proposed, based on methodological guidelines that guide the conception, planning, design, development, and execution of events. The importance of aligning event management with institutional academic objectives is highlighted, integrating activities into the curriculum, promoting collaboration, and facilitating feedback on the quality of the research presented. A comprehensive assessment of the impact of scientific events requires a methodological framework that combines quantitative and qualitative indicators, considering dimensions such as research impact, collaboration, professional development, and knowledge dissemination. There is a gap in the literature regarding approaches that integrate event management with institutional academic objectives. Rigorous evaluation of the impact of scientific events is crucial to maximizing their academic and scientific value. A methodological framework that integrates quantitative and qualitative indicators, along with management aligned with institutional objectives, allows for improved planning, organization, and impact of these events. There is a clear need to advance the development of indicator systems that contribute to raising standards of quality and excellence in scholarly communication.